Office Assistant

VICO Therapeutics B.V. is a fast growing Leiden-based biotech company with a focus on developing innovative antisense oligonucleotide therapies for rare neurological disorders (www.vicotx.com)

We are currently looking for an: Office Assistant – 0.6 fte

We are looking for a self-starter who is resourceful, anticipates needs and works with attention to detail. In this role you will be the first point of contact for visitors to the company so a professional and pleasant manner is a must. You will work closely together with the Director Operations in your daily tasks which will include but are not limited to:

• You will be a point of contact for a range of staff and external stakeholders with office related matters
• Incoming telephone calls and e-mail, determine purpose of calls/email, forward to appropriate personnel or department and take adequate measures when required.
• Maintain the reception area, welcome, register, assist and / or direct visitors
• Ensure the VICO procedures are always followed regarding safety and security of employees/visitors
• Register inbound and outbound mail and parcels, contact person for all incoming and outgoing mail/parcels
• Maintain and monitor office/kitchen/lounge supply inventory levels and place orders as required incl. ordering weekly groceries
• Assist management team with travel arrangements/expenses when necessary
• Assist with meeting preparations incl. ordering lunches etc.
• Take stock, order and distribute office supplies
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new office equipment and techniques.
• Organise team get together once a month, and various team outings through the year
• Other duties, relevant to the position, shall be assigned as required
• Archive control

Your profile:

• A minimum of 3 years’ experience as an office assistant, or relevant role required
• Fluent in English both written and spoken, Dutch an advantage
• Proficient use of Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)
• A positive attitude, high level of flexibility as well as initiative and team spirit
• Commitment and reliability in the execution of the assigned tasks
• Easy contact with personnel